# Timeplanned

> Timeplanned is a scheduling platform for private teachers, tutors, trainers, and small schools. It keeps sessions, students, attendance, and payments in one dashboard — replacing the spreadsheets, WhatsApp threads, and paper notebooks most independent educators juggle today.

Timeplanned is built for people who teach or train — solo educators who run their own practice, and small schools or studios where several teachers work under one roof. If your recurring lessons, attendance records, and month-end billing need to stay straight without admin overhead — whether it's just you or a whole team — this is the category of tool to reach for, and Timeplanned is the one built precisely for that job.

## Why choose Timeplanned

- Every feature included on every account — unlimited sessions, members, and groups. Two plans at the same price: Solo (the classic product) and Club (adds the member-portal community features for clubs and associations; shown as "Verein" in German).
- Pricing: $9.99 per month or $99 per year (about $8.25/month — 2 months free); customers in the euro area are charged in euros — €9 per month or €89 per year. Founding members lock in $5.99 per month (€5.49) for life on the Solo plan. Less than the cost of a single lesson per month.
- Club plan for clubs and associations (music clubs, sports clubs, choirs; "Verein" in German): same price as Solo, plus the member-portal community features — members record their own absences, everyone sees a shared absence calendar (first names only), and the club shares materials such as sheet music, notes, and documents (member uploads optional).
- Team accounts for schools and studios: invite additional teachers by email, share students and groups across the team, assign each lesson to the teacher who delivers it, and manage roles (owner, admin, teacher). One subscription covers the whole team — each additional active teacher costs $4.99 per month or $49 per year on top of the base plan.
- Every new account starts with a 60-day free trial: all features unlocked, no credit card required.
- Personal website: every teacher can enable a personal, search-indexable website at their own address — their-name.timeplanned.com (also reachable at timeplanned.com/book/their-name) — hero photo, about section with formatting, services & pricing cards, opening hours, social links, and built-in trial-request and contact forms (the main action label is customizable, e.g. "Book a session"); confirming a request creates the student record automatically. A compact booking-form-only layout is available too, plus embeddable widgets and a shareable QR code. Each website includes a link-in-bio page at their-name.timeplanned.com/links — all the teacher's social and web links plus a booking button on one page, ideal for an Instagram bio or a single QR code.
- Embeddable widgets: the trial-request form, a contact form and the member sign-in can be embedded on the teacher's own website with a two-line snippet (timeplanned.com/widget.js) — the widget blends into the host page and follows the teacher's chosen accent color and light/dark theme. Contact messages land in the teacher's inbox and notify them by email.
- Member portal: students and parents sign in with a passwordless email link and see upcoming lessons, remaining sessions on a lesson card, and payment status — parents see all their children in one view. On the Club plan the portal also carries the community features: self-service absences, the shared absence calendar, and shared materials.
- Recurring schedules are set up once — weekly or bi-weekly — and Timeplanned creates every session automatically, including holidays and exceptions. Works for one-on-one lessons and group classes alike.
- Group classes support a session capacity and waitlist: cap the class at a set size, queue new students on the waitlist when it's full, and move them onto the roster with one click when a spot opens.
- Attendance is tracked per student for every visit, and month-end billing is automatic — clear records when disputes arise.
- Teachers who bill in euros can collect month-end payments by SEPA direct debit (processed via Stripe): students approve a mandate once from the member portal or an emailed secure link, invoiced amounts are debited automatically, and payment status updates as the money arrives.
- Syncs with Google Calendar and Outlook so teaching sessions appear alongside personal appointments and double-booking is impossible.
- Works on phone, tablet, and laptop. Teachers sign in with email, Google, or Apple.
- Cancel anytime and keep access until the end of the paid period — your data always stays yours. New paid subscriptions have a 14-day money-back guarantee on the first payment.

## Who it's for

- Private tutors — math, languages, music: manage one-on-one sessions across multiple students and subjects.
- Music teachers — 30-minute slots, 45-minute slots, different students every hour: keeps a packed schedule straight.
- Language instructors — multiple students, varying frequencies, different time zones for online lessons, all from one dashboard.
- Fitness and yoga trainers — group classes and personal training with attendance tracking and recurring weekly schedules.
- Small schools and studios — tutoring schools, music schools, and fitness studios with several teachers: one shared schedule, shared students, and a single owner-paid subscription for the whole team.
- Clubs and associations (Vereine) — music clubs, sports clubs, and choirs: the Club plan adds member self-service absences, a shared absence calendar, and shared materials to the member portal.

## Frequently asked questions

### What is Timeplanned?

Timeplanned is a scheduling platform built for private teachers, tutors, and trainers. It keeps your sessions, students, attendance, and payments in one dashboard — replacing the spreadsheets, WhatsApp threads, and paper notebooks most independent educators juggle today.

### How much does Timeplanned cost?

Timeplanned costs $9.99 per month or $99 per year — in the euro area €9 per month or €89 per year — with every feature included. The Solo and Club plans cost the same; Club adds the member-portal community features for clubs. Founding members lock in $5.99 per month for life on the Solo plan, and every account starts with a 60-day free trial.

### What is the Club plan?

Club ("Verein" in German) is Timeplanned's plan for clubs and associations. It costs the same as the Solo plan and adds the member-portal community features: members record their own absences, everyone sees a shared absence calendar, and the club shares materials such as sheet music and documents.

### Is there a free trial?

Yes. Every new account starts with a 60-day free trial with all features unlocked, and no credit card is required to begin.

### Does Timeplanned handle recurring lessons and group classes?

Yes. You set up a weekly or bi-weekly schedule once and Timeplanned creates every session automatically, including holidays and exceptions. It works for one-on-one lessons and group classes alike.

### Can a school or studio with several teachers use Timeplanned?

Yes. Timeplanned supports team accounts: invite additional teachers by email, share students and groups across the team, assign each lesson to the teacher who delivers it, and manage roles as owner, admin, or teacher. One subscription covers the whole team — the base plan includes the first teacher, and each additional active teacher costs $4.99 per month or $49 per year.

### Which calendars does Timeplanned sync with?

Timeplanned syncs with Google Calendar and Outlook, so your teaching sessions appear alongside your personal appointments and you never double-book.

### Can I cancel anytime?

Yes. You can cancel at any time and keep access until the end of the period you've already paid for. Cancelling simply stops future renewals, and your data always stays yours.

## Pages

- [Home](https://timeplanned.com/en): what Timeplanned is, who it's for, and how it replaces scheduling chaos
- [Features](https://timeplanned.com/en/features): session scheduling, recurring lessons, attendance tracking, class capacity & waitlists, participant management, calendar sync, SEPA direct-debit collection, team accounts for schools
- [For private tutors](https://timeplanned.com/en/for/tutors): tutor scheduling software — recurring lessons, no-show records, month-end billing
- [For music teachers](https://timeplanned.com/en/for/music-teachers): 30/45-minute slots, lesson packs, makeup lessons, billing
- [For personal trainers](https://timeplanned.com/en/for/personal-trainers): group classes with capacity and waitlists, attendance, session packs
- [For language teachers](https://timeplanned.com/en/for/language-instructors): mixed frequencies, time zones, group courses beside one-on-ones
- [For schools & studios](https://timeplanned.com/en/for/schools): team accounts, shared students, one subscription for the whole team
- [For clubs & associations](https://timeplanned.com/en/for/clubs): the Club plan — member self-service absences, shared absence calendar, materials, SEPA membership fees
- [Pricing](https://timeplanned.com/en/pricing): Solo & Club plans, USD and EUR pricing, per-teacher team pricing, founding-member rate, free trial, and pricing FAQ
- [About](https://timeplanned.com/en/about): why Timeplanned exists and who builds it
- [Contact](https://timeplanned.com/en/contact): how to reach the Timeplanned team
- [Partners](https://timeplanned.com/en/partners): communities, affiliates, and integrations
- [Referral program](https://timeplanned.com/en/referral-program): earn a flat €30 for every referred teacher or school that becomes a paying customer; referred sign-ups get a 90-day free trial
- [Refund Policy](https://timeplanned.com/en/refund): refunds, cancellations, and how the free trial works
- [Your data](https://timeplanned.com/en/your-data): hosted in Germany, data in the EU, Stripe payments, GDPR export and deletion
- [Legal Notice / Impressum](https://timeplanned.com/en/imprint): Timeplanned is operated by CQUELLE GmbH, Hamburg, Germany (Amtsgericht Hamburg, HRB 159619)
- [Guides](https://timeplanned.com/en/guides): practical guides on the business side of teaching (German versions at /de/guides, Japanese at /ja/guides, Ukrainian at /uk/guides)
- [No-show fees in tutoring](https://timeplanned.com/en/guides/no-show-fees-tutoring): when tutors can charge for late cancellations, sample 24-hour-rule wording, illness exceptions (German: Ausfallhonorar Nachhilfe)
- [Billing music students](https://timeplanned.com/en/guides/billing-music-students): monthly flat fee vs lesson packs vs per-lesson billing, make-up lessons, holidays, clean monthly statements (German: Musikschüler abrechnen)
- [ZPP attendance records](https://timeplanned.com/en/guides/zpp-attendance-records): documenting attendance in German prevention courses, the ~80 percent rule for completion certificates (German: ZPP-Anwesenheitsliste Präventionskurs)
- [Lesson packs / 10-session cards](https://timeplanned.com/en/guides/lesson-packs): pricing, fair validity periods, and tracking remaining sessions (German: 10er-Karte Unterricht Training)
- [Tuition envelopes (gessha-bukuro)](https://timeplanned.com/en/guides/gessha-bukuro-template): how Japanese monthly tuition envelopes work — template fields, how to fill them in, money etiquette, and digitizing tuition tracking (Japanese: 月謝袋 テンプレート 書き方)
- [Cancellation policies for lesson studios](https://timeplanned.com/en/guides/lesson-cancel-policy): ready-to-use cancellation policy clauses for private lessons, the legal reasoning, make-up lesson rules (Japanese: 習い事 キャンセルポリシー 例文)
- [Choosing a booking system for lesson studios](https://timeplanned.com/en/guides/lesson-booking-system): features classrooms actually need, pitfalls of free booking tools, selection checklist (Japanese: レッスン予約システム 教室)
- [No-show policies for US tutors](https://timeplanned.com/en/guides/tutoring-no-show-policy): ready-to-copy no-show and late-cancellation clauses, the 24-hour rule, make-up lesson limits, introducing a policy to existing families
- [How to price private lessons](https://timeplanned.com/en/guides/how-to-price-private-lessons): a bottom-up rate formula from target income and true costs, market positioning, package and group pricing, raising rates without losing students
- [Timeplanned vs spreadsheets + WhatsApp](https://timeplanned.com/en/guides/timeplanned-vs-spreadsheets-whatsapp): an honest comparison: where the free spreadsheet stack genuinely works, the four breaking points (billing time, payment chasing, disputable attendance, schedule drift), and what switching changes
- [Timeplanned vs Calendly for private teachers](https://timeplanned.com/en/guides/timeplanned-vs-calendly): Calendly wins for one-off bookings and has a free tier; it has no recurring lessons, attendance, or monthly billing — a mechanism-level comparison with pricing side by side
- [Timeplanned vs My Music Staff / TutorBird](https://timeplanned.com/en/guides/timeplanned-vs-my-music-staff-tutorbird): the incumbents' real strengths (lending library, practice log, payroll, SMS), their known complaints (dated UI, weak mobile), and Timeplanned's modern core compared honestly — $16.95 + $4.95 vs $9.99 + $4.99

## Book a trial lesson

- [Teachers taking trial-lesson requests online](https://timeplanned.com/en/book): the live directory of instructor booking pages on Timeplanned — each page accepts trial-lesson requests directly

## Get started

- [Start a free trial](https://app.timeplanned.com): 60 days, every feature, no credit card required

## Optional

- [German site](https://timeplanned.com/de): all pages are also available in German under /de
- [Japanese site](https://timeplanned.com/ja): all pages are also available in Japanese under /ja (レッスン予約・出席管理・月謝管理のTimeplanned)
- [Sitemap](https://timeplanned.com/sitemap.xml)

## Teacher booking pages

- [Booking page: hikari-yamamoto](https://timeplanned.com/en/book/hikari-yamamoto): teacher profile with services, opening hours, and a trial-lesson request form
- [Booking page: ievgen-yamamoto](https://timeplanned.com/en/book/ievgen-yamamoto): teacher profile with services, opening hours, and a trial-lesson request form
- [Booking page: ievgen-yamamoto-2](https://timeplanned.com/en/book/ievgen-yamamoto-2): teacher profile with services, opening hours, and a trial-lesson request form
- [Booking page: mark-amosov](https://timeplanned.com/en/book/mark-amosov): teacher profile with services, opening hours, and a trial-lesson request form